# Distributing a questionnaire

## Automated email look and feel

The Boardforms’s automated email is designed to combine ease of use and high levels of inbox acceptance. The following settings can be edited in the "Settings" popup box in the survey generation tool.

1. **Subject**: The subject combines the Company Name: + The Survey Name + the Time Period Name Ie. NewCo Limited: Investment Trust Chair Evaluation 2024. 
2. **Email Body**: To increase delivery / read receipts we use the full name of the board member you are sending it to, and we also use the full name of the administrator who is sending the email 
3. **Security Pin**: This is an access code for the survey, we recommend you change this from the default of 1234. 
4. **Deadline**: Adding a deadline date to the survey increases online completion, it is purely cosmetic though so you don’t need to reset anything if anyone goes over this date.

<figure><img src="/files/0yhYo7ymTFMndVLpHbCg" alt=""><figcaption></figcaption></figure>

Sending the questionnaire

## Sending a questionnaire

Once you are happy with a set of questions, and have reviewed the settings. You are ready to send your questionnaire. To do this just click on the "Send Set-Up" icone at the bottom of the Questionnaire Generation Page

<figure><img src="/files/7axYO9dmSKqGbpPDdTms" alt=""><figcaption></figcaption></figure>

From here you will see a list of all the people involved in the company, just&#x20;


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# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://manual.boardforms.com/questionnaires/creating-a-questionnaire/distributing-a-questionnaire.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.